Privacy Policy

Unify Payroll (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit unifypayroll.com or use our payroll services.

We’re a small team based in Fort Collins, Colorado. We handle sensitive payroll data every day — we take that responsibility seriously, and this policy reflects how we actually operate, not what a template says.

We collect the categories of information described below, only when it’s necessary to provide our services or operate our website.

• Contact information — name, email, phone, and company submitted through our website forms.
• Payroll and employment data — employee names, Social Security numbers, wages, tax withholdings, and other data needed to run payroll.
• Usage data — pages visited, time on site, and referring URLs (collected via standard analytics tools).
• Cookies and tracking — see the Cookies section for specifics.

• To provide and maintain our payroll services
• To process payroll, tax filings, and compliance reporting
• To respond to inquiries and provide customer support
• To send service-related communications
• To improve our website and services
• To comply with legal obligations

We use industry-standard security to protect your data. Our payroll platform, iSolved, uses encryption, secure data centers, and strict access controls. No method of transmission over the internet is 100% secure, and we don’t pretend otherwise.

We do not sell your personal information. We share data with trusted third parties only as needed to deliver our services — including:

• Our payroll platform provider (iSolved)
• Payment processors for direct deposit and tax payments
• Government agencies for required tax filings
• Other vendors that help us run the business (under contract)

We may also disclose information when required by law (subpoena, court order) or to protect rights, property, or safety.

Our website uses cookies for essential functionality and analytics. You can control cookies through your browser settings. Disabling cookies may affect site functionality but won’t affect our payroll services.

You can request access to, correction of, or deletion of your personal information at any time by contacting us. Colorado residents may have additional rights under the Colorado Privacy Act (CPA), including the right to opt out of targeted advertising and certain data sales.

We keep payroll records as long as required by federal and Colorado tax law (generally 4-7 years), then we delete them. Marketing contacts are kept until you unsubscribe.

We may update this Privacy Policy as our practices evolve. The “Last updated” date at the top tells you when. For material changes, we’ll notify clients directly.